Excel pivot table videos 2007 in Telugu Part7

excel pivot table videos 2007  in telugu

A pivot table is a great tool for sorting and summarizing the data in a worksheet or database file.

It can automatically sort, count, and total spreadsheet data and then create a second table to display the summarized data.

Once you have finished looking at the summarized data, you can quickly re-sort your data and look at it from a totally different perspective, and all of this can be done without using functions or formulas.

Despite being so useful, many people shy away from using them, on the belief that they are hard to use. They aren’t really, and once you get the hang of them, you’ll use them at every opportunity.

Creating a PivotTable

Creating a PivotTable report from an existing Table or data range is easy. For information on Tables, refer to Tables Overview and Creating Tables.

1. Select a cell within the Table or range for which you are creating a PivotTable
2. From the Insert command tab, in the Tables group, click INSERT PIVOTTABLE
   The Create PivotTable dialog box appears
   
3. In the Choose the data that you want to analyze section, select Select a table or range
4. In the Table/Range text box, type the cell range (or range name) for which you want to create a PivotTable report
5. To place the PivotTable in a new worksheet, in the Choose where you want the PivotTable report to be placed section, select New Worksheet
   To place the PivotTable in the active worksheet,
   1. In the Choose where you want the PivotTable report to be placed section, select Existing Worksheet
   2. In the Location text box, type cell or range where you want the PivotTable placed
6. Click OK
   An empty PivotTable appears in the specified location.
   The PivotTable Field List appears.
   

Creating a PivotTable Report

The PivotTable Field List lets you select which fields appear in your PivotTable report, and also where and how they are displayed. You can easily display or hide fields, and change how field data are viewed, sorted, or filtered.

When you select a field in the PivotTable Field List, Excel analyzes the data it contains and automatically assigns it to one of four categories: Report Filter, Column Labels, Row Labels, or Values. If, for example, a field contains numerical data, Excel likely will add it to the Values category; if it contains text, it will probably be displayed in either the Row Labels or Column Labels category. However, the strength (and the purpose) of PivotTables lies in the ease with which you can maneuver fields between these various categories.

1. From the PivotTable Field List, in the Choose fields to add to report section, select the check box next to the field you want to display
   Excel displays the selected field in a default area of the PivotTable Field List and its field data in the corresponding area of the PivotTable report.
2. Repeat step 1 for all desired fields

Customizing a PivotTable Report

By moving fields among different Field List categories, the corresponding PivotTable report changes accordingly. For a visual example, refer to The PivotTable Field List Illustrated.

1. In the PivotTable Field List category currently displaying the field, position the mouse over the field label
   The pointer becomes a four-headed arrow.
2. Click and drag the field label into the new category
3. Release the mouse button
   The field is added to the new category of the PivotTable Field List.
   The PivotTable report changes accordingly.
   NOTE: If a PivotTable Field List category contains multiple fields, the lower fields are displayed in the PivotTable report as cascading sub-entries of the top field.

The PivotTable Field List Illustrated

The graphics below illustrate how fields selected in a PivotTable Field List are displayed in the PivotTable report.

• The original data source is shown in fig. 1; the empty PivotTable Field List is shown in fig. 2.
• To understand the relationship between a data source, the PivotTable Field List, and the PivotTable report, follow the blue arrow in fig. 3 from the Class field of the Choose fields to add to report area to its default category, Row Labels, and then the red arrows in fig. 3 to the data as displayed in fig. 4.
• Notice that the Year field (i.e., column in the data source) is not selected and does not appear in any PivotTable Field List category or in the PivotTable report.
• Also see how the arrangement of the Class and Semester fields in the PivotTable Field List correlates in the PivotTable report.